Summer Camp 2021 Information Guide

Please note: All policies and procedures are subject to change prior to June 1 as we continue to monitor the pandemic situation and adapt our policies and procedures to provide a safe and fun environment for both our campers and staff.

Important information

Medical Information

Please note:  All medical and health procedures for summer 2021 are currently being evaluated and adapted as we continue to monitor the current pandemic situation. The information listed on this page is all subject to change. Updates will be posted to this webpage as finalized, as well as communicated directly to all registered campers.

Availability of Medical Personnel

Each camp session is staffed with medical personnel to handle emergencies and medication administration. In addition, all camp staff are certified in CPR and have been trained in Epi-Pen administration. If you would like to leave a message for the medical staff on duty during an active camp session, please call (740) 385-3827, ext 233, and leave a message. They will return your call as soon as they are able.

Medical Forms Registration

Medical forms will be available beginning in April. You will be notified about the process in an email with instructions and a due date. To access the online forms, log into your Parent Dashboard and access Forms from the left menu bar.

Medical Forms 1-4 need to be completed. A Parent/ Guardian must electronically initial the bottom of each page before clicking on Submit form in the lower right-hand corner of the screen. A doctor’s signature is NOT needed. 

A Medical Review Team will look over all camper health forms two weeks prior to the start of each camp session to help our camp staff be as prepared as possible to take care of your children. Please have all medications and medical information entered on your child's form two weeks prior to their session. 

Campers that do not have completed medical information for all four health form parts will not be permitted to attend their camp session. If you have any questions about this process, please contact our Columbus administrative office at (614) 488-0681, ext 113 or email our Columbus Akita office.

Additional Medical Forms

We have three additional medical forms you may be asked to fill out, depending on the health history of your camper. We have an Allergy Plan of Care, Seizure Plan of Care and Diabetes Plan of Care to help us provide a safe camp experience for your campers. You can find these forms on the Forms tab of your Parent Dashboard. 

Vaccines

Because our camp program has a potential for communicable diseases, we require that program participants are appropriately immunized for, at minimum, the following diseases: tetanus, mumps, measles, rubella, polio, smallpox, pertussis (whooping cough) and diphtheria.

All immunizations must be entered into the camper's health form 7 days before check-in, or the camper will be un-enrolled from the session.

If your camper has a medical exemption for an immunization we require, we will need a completed Exemption From Immunization Form.  If we do not receive the completed form 7 days prior to check-in, the camper will be automatically un-enrolled and will lose their spot in the camp session.

Please contact our Columbus administrative offices if you have any questions at 614 488.0681 ext 113.

How to Bring Medication to Akita

To ensure the continued safety of every camper while at camp, self-administration will not be allowed by campers, L.I.F.E. Guard campers or counselors. All medication, including both prescription and over-the-counter, must be administered by camp medical staff.

All medications must be in their original container with a label and dispensing information and must be current. The Akita medical staff will not dispense medication on a schedule that is not on the label and cannot accept medication in a weekly container from home.

Medications must be entered on the camper's online medical form two weeks prior to the start of the camp session.  All medications must be turned in to the camp medical staff at check-in.

Please be sure to update your child’s online medical forms (refer to “Medical Forms Registration” above) to include all medications that are to be administered while in the care of the camp medical staff.  Please do not list any medication that your child may take, but is not bringing with them to camp.

Medications are typically dispensed before each meal and at bedtime. If a medication is to be dispensed at a specific time, please alert the camp medical staff during check-in.

Most over-the-counter medications are kept “on-hand” in the infirmary at Camp Akita and you do not need to pack them for your camper.  These include but are not limited to acetaminophen, ibuprofen, Benadryl, Tylenol Cold, Robitussin Cough, Pepto-Bismol, Milk of Magnesia, hydrocortisone cream, cough drops, and loratadine.  These are administered on an as needed basis.  We also carry multiple types of the more common products we use, i.e. liquid and pill form.  It is not necessary to send a supply of these medications unless your child receives a medication on a prophylactic basis (e.g. daily Claritin (loratadine) for the treatment of allergies).

Allergies & Epi-Pens

In the best interest of all campers: PLEASE DO NOT SEND SNACKS WITH YOUR CAMPER.

Camp Akita is very sensitive to the needs of children with food and environmental allergies and makes every attempt to ensure a safe and healthy camp experience for all campers, regardless of medical needs. If your child carries an Epi-Pen, we ask they carry it with them at camp in a pack for quick access. For extra coverage, Akita has Epi- Pens and Benadryl located in multiple areas of camp for quick access.

We ask all campers with allergies to see the nurse at check-in, even if you do not carry an Epi-Pen. The nurse will go over your Allergy Plan Form with you to become familiarized with your particular campers needs. If possible, we strongly suggest sending 2 Epi Pens with your camper.

It is imperative we have accurate information regarding allergies, significant reactions and any new developments for campers. If medical information has changed since you originally registered your child, please update this information online through your Parent Dashboard prior to the camp check-in.

Illness or Injuries At Camp

Inevitably, some campers get sick at camp. The medical professional on duty will contact parents/caregivers to formulate the best plan for any sick camper. Should a doctor visit be warranted, Camp Akita will contact you and work out a plan. If a prescription is obtained on behalf of your camper, you will be billed through our registration system for the cost of the prescription.

Please be advised, however, that if your child develops a fever during their camp session, they will be asked to return home until they are free of fever for 24 hours. Many children recover quickly at home with some rest and are able to return to complete their camp session!

If your child is injured at camp, you will be notified by a camp staff member and will talk with the medical professional to formulate the best plan for your child. Please note that in the event of a true emergency, parent(s)/guardian(s) will be notified as soon as possible via phone, however, camp staff will not delay the transport of a camper for emergency treatment.  Please make sure we can reach at least one of the contacts listed for your camper at all times.

We generally do not contact parent(s)/guardian(s) if a camper is seen in the infirmary for routine problems (i.e.. skinned knee, headache, etc) which do not require a physician referral. The decision to consult parent(s)/guardian(s) in these situations is determined on a case-by-case basis by the designated healthcare provider.

Although it is unfortunate, some campers do leave Camp Akita during a session due to illness, injury, or other extraordinary circumstances.  We rarely will reimburse or pro-rate a refund due to a camper leaving mid-session,  as we will have already incurred the costs for the camper at the time of their arrival.  If you have any questions about this policy, please contact Bobbi Mueller at (614) 488-0681, ext 101.

Medical Emergencies

In the event that your child requires a trip to our camp physician or local hospital, you will be immediately notified. Our medical staff will discuss treatment options and together you can make the decision as to whether or not your child needs to return home.

Special Needs Accommodations

Service animals are permitted, but no other animals may be brought to camp. If your child requires a service animal or any special accommodations due to physical or cognitive conditions, please communicate these needs in advance of registration so that we may work together to ensure a positive experience at Camp Akita.  Due to the nature of our camp layout and programing, in some instances we may recommend that you do not register your child for Camp Akita. Please contact Danita Young, if you have any questions.  You can also reach her by phone at (740) 385-3827 ext 221.

Special Dietary Needs

Our dedicated food service staff does their best to accommodate individuals with special dietary needs. If your child requires a special diet (e.g. gluten free, dairy free, etc.), please contact Jackie Dunigan at (740) 385-3827, ext 230 to discuss those individual needs.

If the dietary requirements exceed our capabilities, campers may be advised to bring their own food.  Arrangements should be made with the Columbus administrative office for packing and transportation of food.  Please email our Columbus Akita office or call (614) 488-0681, ext 113 to make arrangements.